IOWA GREAT LAKES ROTARY BOARD MINUTES 8-16-17

Board members present: Brodie, Carson, Gruys, Gustafson, Holzhauer, Skogerboe, Wilkens, Zenor

Members present: Fahy, Marlow 

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Meeting called to order by Pres. Brodie at 11:06 am.

 

1. Minutes of June 21, 2017 approved as presented. Skogerboe/Zenor

 

2. Treasurer’s Report   Nate Gruys presented the club financial budget figures for the coming year in draft form. Included were both the budget and actual figures for the 2016-2017 year. A good discussion followed concerning several items with recommendations for some minor changes to the line items.

 

One of the major items discussed was our current club dues and meal charges. Since our club has recently been just about breaking even with our finances it was suggested that we either increase the cost for meals to the senior active members or increase the quarterly dues for all members. We were reminded that our meals are actually costing the club $16.70 per meal. After quite a bit of discussion a consensus was reached to keep meals at the same cost but increase the quarterly dues.

 

Motion to increase quarterly dues by $10 for all memberships; Corporate to $260, Senior Active to $70, and Regular to $160. Wilkens/Skogerboe Passed

 

Other budgetary items of note:

a. Our contribution to the Coats for Kids project will cease. There’s a sense that there are now many other organizations which are contributing to that cause and that our dollars might be better spent on other worthy projects.

b. Miscellaneous requests for funding through the year will be brought to the board for consideration when they come in.

 

Motion to approve the budget as amended: Wilkens/Carson Passed

 

3. Fundraising Items

a. The Papa Murphy’s Pizza project will again be headed up by Jack Holzhauer. Kick off for the project will be the Aug. 30 meeting. Delivery of the pizzas will probably be toward the end of October with sales beginning in earnest in Sept.

b. Our Car Drop project will benefit this year from better organization and Cary Wilkens has generously accepted the chairman’s position for one more year. However, he strongly recommends that we find a co-chair for this year so that person can then move up to chair for next year. Several ideas were floated about as to how to get more of our members to actively sell tickets, such as giving ten tickets to each of our members with the understanding that they are responsible for selling or returning them, or perhaps we could set up teams and have weekly competitions. It was also mentioned that it might be advantageous to get Eventbrite involved in our ticket selling.

c. Kathy Fahy gave a short report on our Boji Brew Fest for next year. Her team has picked the Saturday of August 4, 2018 for that function.

 

4. Club Programs and Meeting items.

a. Pres. Tom reminded us that District Governor Ralph Smith will be visiting our club on Aug. 23, and has requested the board meet with him at 11 am that morning. His Area Assistant Governor, Nancy Anderson from the Estherville club, is expected to accompany him.

b. Pres. Tom would like to have the project chairs give reports at the club meetings when appropriate.

c. Jack Holzhauer was asked to get a list of non-attending members so that we might find ways to improve club attendance.

d. A suggestion was made that we have more frequent field trips as part of our program schedule.

e. Carey Wilkens said that there will be an effort this summer to raise an old ice truck out of the bottom of Smith’s Bay and that there might be some opportunity for Rotary to get involved in some way. He will be following up on this. Carey also said that our Car Drop car handler, Bob Kirschbaum, has suggested that we consider painting our Rotary logo on the side of the car rather than a separate sign board on the car top, which got destroyed last year when retrieving the car through the ice.

f. The next step in our Shelby Duis Playground project will be the development of plans and specifications of new equipment so that we’re all set for installation next Spring.

Motion to adjourn at 12:05 pm. Zenor/Gruys

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